Unit Renewal
The Annual Charter Agreement Form is required at this time. Depending on who your chartering organization is you will need either:
- Annual Charter Agreement Among the Organization, Local Council, Scouting Unit
- Methodist Units Affiliation Agreement
- Catholic Units Annual Charter Agreement
Unit Renewal Job Aids
More Links:
Why is it important to renew on time?
All units must submit their renewal in the month they are scheduled for. Units that do not renew on time can no longer complete advancement, participate in Scouting activities, and are no longer covered under Scouting America insurance.
Payment Options:
- Pay at Council by check (no additional fee). Payments can be mailed to: Georgia-Carolina Council 4316 Three J Rd. Evans, GA 30809
- E-Check ($1 administrative fee). Be sure to follow instructions above for Unit ACH Renewals.
- Credit Card (3% administrative fee)
How to Access Membership Renewal Reports has instructions for accessing the following reports to help you keep an eye on renewals:
- Members Due to Renew
- Members Who Have Renewed
- Member Opted Out Report
- Non-Renewed Membership Report
You will also receive emails from National regarding members who are due to renew. Keep in mind that those who do not renew should not be attending activities as they are not covered by insurance.
- For anyone who will not be renewing, you can also mark them as Opted Out of renewal in the Organization Manager Roster.
- There is a Sample Renewal Email from National attached to give you and your members an idea as to what they will receive. If anyone does not receive it starting 60 days before expiration, they should check spam/junk folders and verify the email address in their my.scouting.org account is correct.
- Individuals can complete renewals through the link in the email or find the link in their Notifications in either Scoutbook or my.Scouting.org. It should also be available from the Menu ---> under My application then ---> My Renewals in my.Scouting.org. Individual online renewals are payable by CC only.
- As always, if anyone is having any issues or needs assistance with renewing, we can be reached at Rebecca.Stiles@scouting.org or 706-733-5277.
Units switching to a different Chartering Organization Resources:
- Annual Charter Agreement between the chartering organization and the Greater Hudson Valley Council Form
- Units that need assets released to a new chartering organization: Release/Assumption of Unit Charter Form
- New Unit Application
- Adult Application for new Chartering Organization Representative
