Facility Rentals
THE GEORGIA CAROLINA, NATURE AND ADVENTURE CENTER, IS THE PERFECT PLACE FOR YOUR NEXT SPECIAL EVENT!
Contact Rebecca Stiles at 706-733-5277 Extension: 105 for more information!
We have the perfect facilities to accommodate all of your rental needs. We offer a unique ambiance you cannot find anywhere else in the CSRA. Our Conference Center is spacious enough to hold large gatherings but quiet enough to maintain a sense of fellowship and unity.
What types of events are perfect?
- Weddings
- Birthday Parties
- Private/Charter School Dances and Events
- Bar & Bat Mitzvahs
- Quinceañeras
- Corporate Training and Team Building Activities
- Family reunions
- Company Social Events and Parties
- So much more!
Our facility rental fees include the following:
- Technology systems
- Tables and chairs
- Parking
- Locking and unlocking
- Optional: Classrooms, Swimming Pool, Tennis Courts, Outdoor Basketball Court, Soccer Field, Pond
RESERVATIONS
If you decide to have your next big party at Georgia Carolina Nature and Adventure Center, don't hesitate to contact Rebecca at rebecca.stiles@scouting.org or 706-733-5277 today!
RENTAL PROCEDURES AND POLICIES
You are responsible for adhering to all regulations regarding the Georgia-Carolina Nature and Adventure Center rental. Please read through the entire package of rental information before signing the Rental Contract. Failure to do so may result in the loss of all or part of your damage deposit.
- A completed and signed Rental Contract and a $250 damage deposit are required to guarantee the rental date. A $500 damage deposit is required for events serving alcohol.
- The remaining rental balance and miscellaneous charges are due no later than 30 days before the event date. Failure to pay the balance within 30 days may result in the loss of the damage deposit and the requested date.
- If the event is less than 30 days away, the damage deposit, full rental payment, and all miscellaneous charges are due upon submission of the completed and signed Rental Contract.
- Damage deposit will be refunded provided the GCNAC staff is assured that all contract requirements are fulfilled.
- The damage deposit will be refunded by check approximately 10 – 14 business days after the date of the event.
- The GCNAC may, at their discretion, cancel or refuse any rental for just cause.
- Rental dates are not secured until the deposit is made.
- Rental dates WILL BE FORFEITED, and the damage deposit will be lost if the full rental fee is not paid 30 days prior to the rental date.
- For pool rentals, we recommend having a lifeguard on the premises.
- The Georgia-Carolina Nature and Adventure Center is not responsible for illness or injuries.
- The renter is responsible for the setup and clean-up of tables and chairs.
- Set-up and clean-up time must be included in your rental time.
CANCELLATION POLICY
- The damage deposit is refundable 30 days or more before the function date if the event is canceled.
- Cancellation less than 30 days before the event will result in the loss of the damage deposit.
- Change of function date is allowable 30 days or more before function, provided the new date is available.
REASONS FOR LOSS OF DAMAGE DEPOSIT
- Breakage, damage, and loss of items from kitchen or facility.
- Early arrival or late departure.
- Violation of rules by Renter or vendors contracted by Renter.
- Destruction of facility or property of the Georgia-Carolina Nature and Adventure Center.
- Facility left unclean ex: take out the trash, vacuum, sweep when needed.
- Glitter or confetti is found.
- We are not making complete payments 30 days before the date of rental.
RENTAL FEES - Effective July 1, 2023
EVENT RENTAL FEES FOR BANQUET ROOMS - 10-hour rental
- A-B-C Entire Rental Hall (Holds 225 guests) = $1,500.00
ADDITIONAL FACILITIES
- Entire Facility (10 hr rental) = $2,500.00
- Pool (2 hr rental) = $250
- Pavillion (4 hr rental) = $250
- Classroom (2 hr minimum) = $25/hr
KITCHEN USE
Kitchen use will be provided to those who reserve Rooms ABC, Rooms BC, or the entire facility.
Kitchen use is NOT included in a pool, pavilion, or classroom rental.
ADDITIONAL CHARGES
$100/hr. for additional hours
$250.00 - refundable damage deposit (due upon booking)
$500.00 - refundable damage deposit if serving alcohol (due upon booking)
$40.00/hr. security/deputy (See schedule; 4 hr. minimum; payable date of event– cash only to deputy)
(The premises must be vacated no later than midnight. Not vacating the premises before midnight will subject the Renter to loss of damage deposit.)
Setup and clean-up time must be included in your rental time. For example, if you have a 10-hour event with 2 hours of setup and clean-up, it is a 12-hour rental.
ENTIRE FACILITY RENTAL FEE
$2500.00 - includes 10-hour rental of banquet rooms A, B & C, kitchen, pool, pavilion, playground, tennis courts, basketball court, baseball and soccer fields.
Additional Charges
$250.00 - refundable damage deposit (due upon booking)
$40.00/hr. security/deputy (See schedule; 4 hr. minimum; payable date of event)
(The premises must be vacated no later than midnight. Not vacating the premises before midnight will subject the Renter to loss of damage deposit.)
Lifeguards will not be provided, however we can provide a list of lifegaurds available.
PAVILION-ONLY RENTAL FEE
$250.00 for 4 hours
$250.00 - refundable damage deposit (due upon booking)
(The premises must be vacated no later than 11:00 PM. Not vacating the premises before 11:00 PM will subject the Renter to loss of damage deposit.)
POOL RENTAL FEE = (Must complete separate GCNAC Pool Party Contract)
$225.00/2 hours (2-hour minimum rental), $75.00/each additional hour
Lifeguards will not be provided, however we can provide a list of lifegaurds available.
PARKING SPACES
Paved - 60 (Includes 6 Handicapped)
On Grass - 60
ADDITIONAL INFORMATION
- Meeting rates for daytime business meetings are available. For information, please contact the GCNAC office at 706-733-5277.
- Georgia-Carolina Council Scout members can receive discounts. For information, please contact the GCNAC office at 706-733-5277.
Columbia County Sheriff's Office Security Detail Policy*
For events serving alcohol:
- Up to 100 people - 1 deputy
- 101-200 people - 2 deputies
- 201-300 people - 3 deputies
- 301-400 people - 4 deputies
Security Fees:
The deputy will be paid by the Renter IN CASH ONLY at the end of the event. The deputy fee is $40.00 per hour per deputy, with a minimum payment of four (4) hours. The deputy will arrive at the start of the event and remain through the end of the rental time (once the rental space has been cleaned by the Renter and the building has been secured and locked). GCNAC staff will schedule the deputy.
HOUSE RULES
- The Georgia-Carolina Nature and Adventure Center is a Non-Smoking facility.
- The rental agreement is between Renter and Georgia-Carolina Nature and Adventure Center.
- Any contracted person (i.e., DJ, caterer, florist, etc.) is the direct responsibility of the Renter. The renter is responsible for making all contracted persons aware of all the rules and regulations.
- Events serving alcohol will require a Columbia County Deputy to be present.
- Please refer to the Columbia County Sheriff's Department Security Detail Policy in this folder.
- The deputy will be paid by the Renter at the end of the event. The deputy fee is $40.00 per hour per deputy, with a minimum payment of 4 hours. The deputy will arrive at the start of the event and remain until the end of the rental time (once the rental space has been cleaned by the Renter and the building has been secured and locked). GCNAC staff will schedule the deputy.
- The Renter must provide any alcohol on the premises.
- Rice, confetti, and glitter are prohibited at Georgia-Carolina Nature and Adventure Center. ONLY birdseed may be used outside if thrown away from entrances.
- Georgia-Carolina Nature and Adventure Center and its staff will not assume any responsibility for any items left or lost by anyone associated with an event.
- Renters may arrive at the beginning of rental time. The last hour of rental time is typically used for clean-up. Events not ending at the agreed-upon time will be charged an additional hourly fee. (The premises must be vacated no later than midnight. Not vacating the premises before midnight will subject the Renter to loss of the damage deposit.)
- Georgia-Carolina Nature and Adventure Center reserves the right to deny vendors who violate rules from future events.
- Nothing may be adhered to the walls.
- Smoke machines, sparklers, or any flammable effects are strictly prohibited. EVENT WILL BE IMMEDIATELY STOPPED.
- All activities must be confined to the room(s) rented.
Violating any of the above rules may result in loss of damage deposit.
Georgia-Carolina Nature and Adventure Center Caterer & Florist Rules
It is the responsibility of the Renter to make sure that these rules are followed. Failure to do so may result in forfeiture of all or part of the Renter's damage deposit. (Please ensure that your caterer receives a copy of these rules.) Catering needs are the responsibility of the Renter.
The Georgia-Carolina Nature and Adventure Center (GCNAC) is a NON-SMOKING facility.
The GCNAC is in no way liable for any mishandling of food prepared for a specific function (e.g., food poisoning). All beverages, food, and equipment (e.g., extra tables and chairs, tents, etc.) may be brought in the day of the event during the rental hours ONLY unless prior arrangements have been made with the GCNAC office.
- Caterers/Groups must provide their own detergents, towels, and any supplies needed for their duties.
- Candles must be enclosed in glass. Only dripless candles may be used in a candelabra.
- Caterers are responsible for collecting returnable items.
- Trashcans with liners are provided, and caterers are responsible for adequately bagging trash and carrying it to the trash dumpster. Liners are for trash cans only.
- Boxes must be broken down before being placed in the dumpster.
- Caterers are responsible for maintaining cleanliness in the kitchen. (Mopping, sweeping, wiping, and cleaning interior and exterior of ovens plus drip pans on stove and counters.)
- Caterers/Florists are responsible for arranging the removal of all of their food, equipment, and rented materials from the premises immediately after the event. Removal must be completed within the rental time.
- Protective materials are required to prevent anything from dripping onto floors or carpets.
- Any caterer or florist who violates the rules of the GCNAC or engages in improper conduct will not be approved for future events.
- The florist must leave the room clean after setting up arrangements.
- Outdoor grilling must be done 15 feet from the building. Grills or cookers may not be on the deck or under the overhang.
- The dishwasher and basket must be drained on the fifth wash to ensure proper cleaning of the dishes. The basket is to be cleaned out after completion.
- Caterers/vendors will remain in rented spaces or kitchens. No loitering in any other area of the building will be permitted.
- Caterers must keep the kitchen free of spills or debris on the floor at all times to maintain a safe working area with clear walkways.
The Renter may lose the damage deposit if adequate cleaning is not completed.
Any questions or comments regarding these rules may be brought to GCNAC staff.
| File Name | Description | |
|---|---|---|
| Rental Information Packet rev. 7/23 | Download |