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Your unit can recharter using one of two methods; online or paper. Please consider using the Internet Recharter method. We think you'll love this method for rechartering, because you'll be completing the charter renewal information yourself and you can do it from your home or office, anytime that it's convenient for you. It's a secure, easy-to-use application accessed from the Council's website.
If your unit does not wish to recharter online, you can still submit your recharter packet using the paper method.
The Georgia-Carolina Council is pleased to offer Internet Rechartering to your unit. More information about Internet Rechartering will be shared at the November Roundtables.
Internet Rechartering FAQs - Updated 10/1/10
How To Get Started:
All units receive the annual charter renewal packet as usual, only now traditional based units (Packs, Troops, Crews and Ships) packets include information for Internet Rechartering including an access code especially for the unit.
1. Select an adult to be the renewal processor for Internet Rechartering.
2. From 60 to 45 days before the unit charter expiration date, the renewal processor should gather recharter material.
3. Select Internet Recharter Tutorial (see above) to learn the process...
Select RECHARTER NOW!!! (see above) to begin the process...Select First-Time User and enter the unit access code.
C=Pack / S=Troop / P=Crew / R=Ship / V=Team
Your unit code is available in your recharter kit, or by calling your local district executive.
4. Select the unit type and enter the unit number including all four digits.
5. Create a password as instructed.
6. Complete the information requested on each screen. You can stop at any
time, log off the system and begin again where you left off by reentering
your access code and password.
Here’s how to wrap up:
7. When you’ve completed all the information to recharter the unit, click the Submit button.
8. Print the Unit Charter Renewal Report Package, which includes the charter renewal application and list of new members, transfers, multiples, and no-fee adults. Acquire the appropriate signatures on the application, and then take the entire packet along with new applications, Annual Charter Agreement (with appropriate signature) and fee payments to your District Executive or District Charter turn-in meeting.
Please remember to add $1.00 for insurance for all paying adults and youth in addition to the national registration fees.
New Procedure for Charter Renewal
The newest feature in Internet Rechartering is called Promote Members. This new feature makes it easy to move boys and adults from one unit to another provided the units expire on the same date and are from the same council.
In Promote Members the unit doing promotions will have automatic access to units that are chartered to the same, unique chartered organization (with the same expire date). If there is a different chartered organization, the unit must obtain the access code of the other unit in order to obtain the records of members (adults or youth) in that unit who will join their unit. Units that want to upload recharter files will still be able to do so and then may later go back to use the Promote Members process.
There is no requirement that one unit type be processed for renewal before another (i.e., you don't have to do the pack before the troop). In addition, the selection of an adult or youth to join the receiving unit does not remove them from the sending unit. If the unit in which they were registered is not going to renew that member, the unit must deselect them for renewal.
Change in Social Security Number Entry during Internet Rechartering Due to Privacy Concerns
Entry of an adult applicant's Social Security Number (SSN) by non-BSA employees may compromise the privacy of others, increase the risk of identity theft, and place the BSA in a precarious situation in regard to handling Personally Identifiable Information. Beginning this fall, unit volunteer charter renewal processors will no longer be able to enter SSNs during Internet Rechartering. The SSN field will be replaced with an informational text message informing the user that SSNs are required and will be entered by the council.
The local council will assume the responsibility for entering SSNs for new adult leader applicants once the renewal has been submitted through Internet Rechartering and the required paperwork has been received at the council office. The current Charter Renewal process in ScoutNET does not allow an adult leader registration to be posted without a valid SSN, so implementing this change will not compromise the current SSN requirement or validation.
If you have any questions, please call the Council office at (706) 733-5277.
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